Before you can determine how much budget you need for your working vacation with your company, it is important to first establish the purpose. Why do you want to bring people together? What should it accomplish? After all, this will affect how you arrange the workation. In addition, there are a number of questions you need to be able to answer in order to be able to calculate the price tag. These are all covered in this blog.
The purpose of the workation
Before you start thinking practically about the destination, the duration of the trip and the details of the program, you should first consider the purpose of the workation. Let me give you an example. The other day I received a request from a company with 60 employees who wanted to work remotely from Thailand for a month. That sounds great, but I immediately had some questions. Why a month? Why Thailand? But the first question is what should the working vacation bring to the company? Central to this were connection, rewards and better team collaboration. It was also important that they remained easily accessible, because they were consultants and the clients should not be inconvenienced by this trip. Then time difference is not ideal. Sending a large group at once may also not be useful if you want specific teams to work better together. Perhaps it would be better to form several smaller teams and go away with them for a week, in Europe. There is no right or wrong, it is important that a company workout serves its purpose. If it is purely for fun and an unforgettable experience then almost anything is possible.
Strengthening connections during a working vacation
If you want to improve the connection between employees and the connection of your staff with the company, a remote working adventure in the form of a working vacation is the perfect tool for that. In a casual setting, the best conversations come about.
You get to know your colleague on a different level, which often results in a bit more respect for each other.
So be sure to use a company workout to do a brainstorming session with each other, go over annual plans or do a strategic session with each other. It is so much more than just a fun team outing abroad. A different environment has a positive impact on creativity. You will also find that everyone is more relaxed and better able to zoom out when tackling certain projects or challenges. 
Rewarding your team
What better reward for all the hard work than a week away together? An experience stays with someone longer than an incentive in the form of money or stuff. Making memories together is worth much more. Whether you look for a cool accommodation in the Netherlands or go to Spain together. A company trip makes an impact. An employee is likely to tell friends and family about it. It makes someone proud and loyal. If it is then also shared on social media, you are also visibly an interesting employer for new talent. Double win.
Bringing team together during a corporate trip
More and more organizations are working in a decentralized manner. Not everyone is in the same workplace and sees each other. Sometimes companies even work completely online and employees are not even in the same country. That could be because someone is temporarily working from abroad, or even living somewhere else permanently. Then a workation with your team is a great time to bring everyone together in one place.
Translate goal into program
If you know why you want to go on a company workout together, you can translate this into an appropriate program and then an appropriate budget. Working Remotely knows exactly how to best arrange a work week. With a healthy work-life balance. Thanks to a large network with local partners, they can then arrange the best group activities, which in turn contribute to the objective. The questions below give direction to your ideal workation. Most important: What is your goal?
- What is the desired length of travel?
- How long does a person want to be away from home?
- How long do you want to be together as colleagues?
- What destination do you want to go to?
- Is time difference a problem?
- How long may the travel time be?
- Is sustainable travel important?
- What is the desired group size?
- Want to go on workation all at once?
- Is connecting in a small team important?
- What are the wishes for the accommodation?
- Does the venue have to be exclusive to your team? (the larger the group, the more difficult)
- What facilities do you consider important?
- What level of comfort is desired?
- Can colleagues share a room?
- What activities fit your organization?
- Is team building important?
- How luxurious does it have to be?
- How many joint activities do you want to do?
- What is the maximum budget?
- Does the employer pay everything or there is a co-payment?
- How high is that co-payment?
- What schemes/benefits are available financially (consult with accountant)?
A smart investment
For many companies, team building and rewards are the main reasons for a corporate workout. In addition, the focus is not only on investing in retaining current employees, but also attracting new staff. Showing that you as an employer give a lot of freedom and do these kinds of cool things together makes you an attractive employer. If you make this known to the outside world online, you thereby attract new talent and profile yourself as an interesting employer. You can create strong content for your personal branding during your remote work adventure. So a workation is more than just a fun outing, it is building your employer brand. 
A mathematical example
Based on the above motives, a scenario can be sketched for a corporate workout that appeals to many companies. A villa or small-scale accommodation is often chosen, giving you an exclusive space together. Spain is the most popular destination, especially Valencia. That city is very popular with the Dutch and ranks No. 1 in the world as the best city to live in at the moment. On average, a workation lasts about a week. The group size is usually between 10 and 50 people. We recommend about 3 group activities per week, for example a bike tour, tapas tasting and a sporty hike. The added value of Working Remotely is the network of accommodations, activities and years of experience in organization. This allows us to work a lot more efficiently than if someone had to figure it all out for themselves. Our own employees often lack the expertise to arrange everything properly and the time to do it all. In addition, we get the most competitive purchase prices. Working Remotely quotes and the prices below include our hours. Price per person € 1200
- Accommodation €450
- Catering €250
- Activities €300
- Local transport € 200
Own contribution plane ticket € 150 A workation is always customized so that it perfectly fits the needs of a company. It depends on the type of organization, company size, goals, wishes and budget. Just like a vacation or staff outing, you can make it as crazy as you want. All the trimmings and everything at the employer’s expense is possible, but you can also work with a smaller budget and choose to ask your employees for their own contribution. We are happy to help you make the right choices and arrange your remote work adventure. More information about the possibilities for corporate working vacations can be found here.
